You hire a few times a year.
Your software should be built for that.
Värba is a hiring workspace: your job ad, application form and every candidate in one place. No setup project – your first position can be live before lunch.
- Your first position free, for good
- Unlimited users
- No card needed
Now hiring
Customer support specialist
OpenWhy bother
Hiring rarely doesn’t mean hiring small
Filling one role takes as much back-and-forth as filling ten – except nobody has a system for it. Here’s how it usually goes, and how it could.
- Applications trickle into info@ and CVs get buried in attachments
- Someone starts a spreadsheet that nobody else keeps up to date
- A colleague asks on Slack: ‘Has anyone got back to Anna yet?’
- The ad is in one language only, because translating it is a project of its own
- A month later, nobody remembers why a candidate was turned down
- Every application lands in the same view, CV one click away
- Stages on a board – who’s new, who’s in screening, who’s interviewing
- Notes and ratings sit with the candidate, visible to the whole team
- Ads and forms in English, Estonian, Russian, Finnish, Latvian and Lithuanian
- The history stays even after the position is closed
How it works
Three steps from ‘we need someone’ to candidates
No implementation, no consultant, no week of set-up. Create an account and your first ad can go live the same day.
Write the job ad
Title, description, location, hours. The application form is ready straight away – choose the fields you want and add a CV upload. The defaults work out of the box.
app.varba.ee/harbour-cafe/customer-supportShare the link
The ad gets its own public address that you can post anywhere – social media, a job board, your own website. Candidates fill in the form on their phone, no sign-up needed.
Customer support specialist
Tallinn · Part-time
Review the candidates
Every application lands on the board. Read the CV, give a rating, add a note, book an interview – and the whole team sees the same thing, no summaries needed.
Great phone call. Can start as early as 1 November.Mark · yesterday 14:20
Invited her to an interview on Tuesday.Kate · today 09:05
Features
Everything one hire needs. Nothing more.
Värba isn’t trying to be heavyweight HR software. It’s what you open when you need to find someone – and close again once you have.
Six languages, one ad
Your ad and application form can live in several languages at once: English, Estonian, Russian, Finnish, Latvian and Lithuanian. Candidates see them in their own language while you manage a single position. Translate by hand on any plan, or let machine translation do it.
Interviews in the calendar
Book a time straight from the candidate’s card. The invitation goes out by email with a calendar file attached.
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Stages that fit the way you hire
Four stages by default, from new applicant to job offer. Rename, add or remove them – every position can run its own way.
The whole team, no seat fees
Users are always unlimited. The managing director, the team lead and the bookkeeper can all take a look – we don’t sell seats.
Reply templates
Interview invitations, rejections, application confirmations. The candidate’s name and the position are filled in for you – you only add what’s personal.
An archive, not a delete button
A closed position moves to the archive with its candidates and notes. Next time you hire, your last search is still there.
Open positions on your own website
Every organisation gets its own page of open positions. If you want them on your website too, there’s a public API – your developer can pull in the ads without access to your account.
On your own website too – through the public API.
Next to job boards
Job boards sell reach. The rest is up to you.
An ad on a job board brings candidates in – and then comes the work the board has nothing for. Värba is that other half, for a fraction of the price of an ad.
The job board price comes from its public price list, checked on 22.09.2026; prices change and featured listings cost extra. Värba’s price excludes VAT. You don’t have to choose – plenty of employers post on a job board and do the rest in Värba.
The ad goes into Google for Jobs and comes with a ready-made post for your Facebook group, company page or LinkedIn – one click, your channels.
One button downloads everything: names, contact details, answers, notes and CVs. On every plan, including the free one. Leaving us should never cost more than joining.
Select forty candidates, write one polite email and send it. Each name is filled in for you. A candidate left without a reply reflects on the employer, not on the software.
To be fair: we don’t have the candidate database job boards have spent twenty years building. If an ad needs the widest possible reach, a job board is still a good place for it. Värba is what happens after someone applies – and the place you can take your candidates out of at any time.
Pricing
Pay for the hire, not for the year
We don’t charge per user or per month, but per position open at the same time. When the search is over, so is the cost.
The whole product, one search at a time. There’s no trial period – your account stays open even if your next hire is a year away.
- One open position at a time
- Unlimited candidates
- Unlimited users
- Ads and forms in six languages, translated by hand
When one position isn’t enough, open another. You pay only for that one, and only while it’s open – the 30 days start when you open it, not at the start of the month.
- One position is always free
- You see the price and confirm before opening an additional position
- Within those days you can swap and pause positions for free
- Opened one by mistake? Pause it within 24 hours and it never reaches your invoice
- Machine translation €2 per position and language, corrections free
We run the hiring for you: the ad, a landing page and advertising. Your own person makes the choice in Värba, with no software limits in the way.
- Ad, landing page and advertising by us
- Unrestricted access for the agreed period
- Machine translation included
- Your data stays in your account afterwards
Prices exclude VAT. We switch on your first paid plan ourselves – it usually takes one working day – and after that everything runs on its own, with one invoice a month. Candidates who have already applied always stay available: if you hit your limit, you can’t open a new position, but we never lock away the candidates you already have.
Data and legal
A CV is some of the most sensitive personal data there is
You’re responsible for your candidates’ data. Our job is to make that responsibility easy to carry – without a meeting with your lawyer before your first ad.
Data stays in the EU
The application, the database and the backups all run on servers in the EU. Files – CVs and attachments – are kept separately in private storage, and only the application hands them out.
You are the controller
The employer is the controller of candidates’ data and Värba is the processor – exactly as the GDPR intends.
The data processing agreement is already in place
No round of negotiations before your first ad. The agreement is part of the terms and applies from the moment your account is created.
No cookie banner
We don’t use tracking cookies. Visitor statistics are anonymous and can’t be used to identify anyone.
Deleting is a button, not an email thread
When a candidate asks for their data to be deleted, you do it yourself, straight away, without writing to us. Their CV goes too.
Only your team gets in
We don’t store passwords in readable form – not even we can see them. You can see which devices are signed in to your account and sign them out. Instead of a password, you can sign in with your fingerprint or face.
Who else handles the data
The full list of sub-processors, with the data involved and where it is processed, is in the data processing agreement. We give advance notice of any new provider.
Frequently asked questions
Questions people usually ask first
Do I need to add a card straight away?
No. The free plan doesn’t ask for a payment method and has no trial that runs out. We switch on a paid plan only when you ask for it, and you’re invoiced afterwards.
What happens if I don’t hire anyone for six months?
Nothing. The free plan has no end date – your account, your position history and past candidates all stay. That’s exactly why we don’t do trials: a countdown would punish the very people who hire rarely.
Is the app itself in English?
Yes. The dashboard is available in English, Estonian and Russian – you choose in your account. Candidates see the ad, the form and your emails in whichever of the ad’s languages suits them.
How many people can use Värba?
As many as you need – the number of users is never limited or charged for. Recruiters see every position and candidate; admins can also manage the organisation and the team.
Do candidates need to create an account?
No. They open the link, fill in the form, attach a CV and that’s it. No sign-in and no password – that’s the step where most applications drop off otherwise.
Does Värba replace job boards?
No, and it isn’t trying to. A job board brings people in; Värba is where they land. The ad link works just the same on a job board, Facebook, LinkedIn or your own website.
How do ads in several languages work?
A position can have content in six languages: English, Estonian, Russian, Finnish, Latvian and Lithuanian. Candidates see the ad and the form in their language, while you manage a single position. Translate by hand on any plan, or let machine translation do it.
I run several companies – do I need several accounts?
No. Each company is a separate organisation with its own ads and candidates, but you switch between them in one click, and billing can go to a single payer if you like.
How much is a second position at the same time?
€29 excluding VAT per 30 days, and the 30 days start when you open it. Within that time you can swap or pause positions at no extra cost.
What happens to my data if I leave?
You can export it first. Once the agreement ends, we delete your data within 30 days – except what the law requires us to keep for invoices.
Can you run the hiring for us?
Yes – that’s our full service: the ad, a landing page and advertising from us, the final choice from you. Write to info@varba.ee and let’s talk.
Your next hire is one job ad away
Create an account, write up the position and share the link. Your first position is free, for good.